The Benicia Historical Museum is accepting applications for the position of Executive Director
Under the direction of the Board of Directors, the Executive Director is responsible for overall management and operation of the Benicia Historical Museum building and grounds. The Executive Director is charged with implementation of policies set by the Board of Directors, Annual Goals and Action Plans, Protection of the organization’s Financial Assets, Financial Management and Stability, Quality Standards in Mission-based Activities, Human Resources, Customer Service, Marketing and Public Relations.
Reports to: Board of Directors.
Position Classification: Full-time, Exempt.
Hours: 40/week on average basis. Salaried.
Location: Benicia Historical Museum, 2060 Camel Road, Benicia, CA 94510.
Salary: Commensurate with experience.
Key Responsibilities: Leadership, Financial Management, Physical Plant, Museum Management Systems, Event Management Systems, Public Relations/Marketing, and Personnel.
- Provides leadership and management for Staff and Customers. Develops strong working relationships with Directors of the Board and officers.
- Facilitates communication, cooperation and building a cohesive work environment for all departments within the organization.
- Responsible for administration of the overall operation of the organization to produce good measurable results to the satisfaction of the Board and partnerships.
- Develops and implements, with the Board of Directors, short- and long-range plans, and annual work plan with accountable actions.
- Ensure compliance with all licenses and documentation for Museum’s 501c3 status and other legal requirements for operations.
- Identify areas of need and seek volunteer resources, educational resources, and professional development opportunities for staff and Board.
Financial Management: In conjunction with the Museum Administration Manager,
- Works closely with the contracted CPA and Bookkeeper, overseeing all financial and accounting functions including those necessary for timely monthly reports: payroll; budgeting; financial analysis; capital asset and property management in accordance with generally accepted accounting principles; Board policies and other applicable nonprofit rules and guidelines.
- Collaborates with the Treasurer on financial recommendations that facilitate the annual budgeting process that translates into he detailed financials in summary form.
- Works closely with the Bookkeeper to ensure timely billing/chargebacks and paying of all the Museums bills, ensuring all deposits and financial activities for the organization are tracked and dispersed according to schedule.
- Responsible for overseeing grants and vendor contracts including timetables and results.
- Manages all grant writing, donor communications, gift/grant management, and evaluation.
Physical Plant: In conjunction with the Museum Administration Manager,
- Collaborates with Buildings and Grounds Board Member to monitor building operations including the presentation equipment, computer systems, building security systems, maintenance and cleanliness, and safe use of the facility.
- Ensures premises are clean and parking lot operations serve public operations and private rentals.
- Updates, as needed, exterior signage.
- Prioritizes and recommends future building enhancements.
- Responsible for ensuring appropriate staff is in place during any/all hours of operation.
Museum Management Systems:
- Collaborates with Archives Director on oversight of artifacts, acquired objects, collections, and organization thereof, relevant to the BHM Mission.
- Plan, organize, interpret, and present exhibitions, lectures, tours, and outreach.
- In conjunction with Museum staff, oversee the recruitment, training, and coordination of Museum volunteers/docents.
- Administer functioning of the Exhibits and Education Committees to guide mission-based activities
Event Management Systems: In conjunction with the Museum Administration Manager,
- Ensures all relevant rental literature and website is current and up to date. Makes changes as needed.
- Works with the Board of Directors and Museum Administration Manager to meet goals set for rental program revenue and growth. Oversees policies and procedures, and other event staff to ensure successful contract execution and maximum profitability.
- Embodies strong interpersonal skills including experience in public speaking, ability to build relationships with City Officials, business and non-profit organizations as well as other relevant organizations such as contacts in the wedding and business fields.
- Ensures smooth internal operations with staff via various internal software systems.
- Oversees publication of Museum quarterly newsletter, social media posts, email blasts, and other marketing communications.
- Ensures timely marketing for all Museum events, fundraisers, and programming offerings.
- Builds relationships with current donors and seeks new donors.
- Works with City of Benicia and other government officials for the betterment of the Museum.
Personnel: Supervise and leads a small team of part-time employees and volunteers.
- Responsibilities include oversight of all staff including front desk, event, and building management staff, hiring, training, and evaluating employees; assigning and directing of work; mentoring, rewarding and disciplining employees; addressing complaints and resolving problems.
- Under the Board of Directors, ensures benefits, performance reviews, salary increases within the budget, and staff development to assure high levels of expertise and performance
- Develop good working relationships with Board and Committees
- Ensures staff stays within hour restrictions, as determined by budget
To apply, please forward resume to firstname.lastname@example.org. Questions regarding the position may be sent to the same address.